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Evernote vs Microsoft OneNote (best note taking apps / software)

Ease of Use
Scanning Capabilities
Collaboration Functions
Storage Limit
Note Organization
Web Clipping
OCR functionality
Search capabilities
Offline Access
Evernote offers a free tier, but premium features like larger note sizes and offline access costs $7.99 per month
OneNote is completely free, but premium features are included as part of the Office 365 which starts at $6.99 per month

Evernote offers powerful note-taking capabilities with advanced features like web clipper and document scanning 📝🖇️🌐

OneNote shines in teams that are deeply integrated with Microsoft’s ecosystem. Coupled with seamless synchronization, it’s perfect for collaborations. 📲💼🌐

Evernote Pros & Cons

Top Pros
  • 💻 Versatile and feature-packed

  • 🔐 High levels of data security

  • 🗃️ Excellent note organization features

  • 🖇️ Robust web clipper

  • 🔍 Powerful search function

Microsoft OneNote Pros & Cons

Top Pros
  • 🔄 Seamless sync across devices

  • 👥 Excellent for collaborations

  • 📈 High level of integration with MS Office

  • 🗂️ Neat organization with notebooks and sections

  • 🧩 Customizable note templates

  • 🆓 Generous free version

Top Cons
  • 💸 Could be expensive for some

  • ⏳ Initial learning curve

  • 🧩 Lack of real-time co-editing

  • 🔧 Occasional sync issues

  • 👫 Live collaboration isn’t its strength

  • 📱 App performance could be improved

Top Cons
  • 📏 Less intuitive note organization

  • 🔍 Weak search function for text within images

  • 📑 No native tagging feature

  • 🖥️ Requires a Microsoft account

  • ⏱️ Sync takes time

Other best note taking apps


Notion is a robust all-in-one workspace that combines note-taking, data management, and project management. Ideal for productivity enthusiasts! 🗂️📊🖥️


Google Keep offers simple, straightforward note-taking. It’s best for quick memos and lists, and integrates well with Google services. 📒🔖🗒️


Apple Notes provides seamless integration with iOS and Mac devices for effortless note-taking. Simply, fast, and intuitive. 📱💻📚


Evernote is a superior note taking application that lets you create, manage, and organize notes effectively. Being cloud-based, it seamlessly syncs your data across different devices, making information accessible anytime, anywhere. Its features include the ability to clip web pages, handwriting recognition, and document scanning, thereby maximizing productivity. Explore Evernote here.

To start using Evernote, sign up for a free account on their official website. Once registered, you can install the Evernote app on your preferred device and log in to access its features. You can create notes, notebooks, and stacks right away. Sign up for Evernote here.

Microsoft OneNote is a digital note taking application that offers a host of features including unlimited note-taking space, freehand drawing tools, and audio recording. One distinctive trait is the ability to create notes anywhere on the page. It synchronizes through the cloud, maintaining all your notes across devices. Learn more about OneNote here.

To begin using Microsoft OneNote, you need to sign up for a free Microsoft account, then install OneNote on your desired device and log in with your account. You can then start creating sections, pages, and notes. Start with OneNote here.

While both Evernote and Microsoft OneNote offer exceptional note-taking functions, they differ in terms of features and user interface. OneNote allows free-form note-taking and has superior drawing tools, while Evernote excels at organizing, searching, and collaboration. The choice depends on specific user needs and preferences.

Evernote can indeed integrate with other applications like Google Drive, Outlook, Slack, and Salesforce for better productivity and workflow management. This ability significantly enhances its usability and convenience especially for team collaborations and projects.

Yes, Microsoft OneNote provides easy note sharing with others. You can share single notes, sections, or entire notebooks. In addition, you can set editing permissions to control what others can do with your shared notes. This makes OneNote suitable for collaborative work.

Both Evernote and Microsoft OneNote offer free versions with basic note-taking functionality. However, for advanced features like more storage, offline access, or additional collaboration features, there are premium options available for purchase.

Yes, it is possible. Microsoft OneNote provides a tool to import notes from Evernote. Detailed instructions on how to do this can be found in the OneNote help center. This feature makes the transition between apps easier for users.

For Microsoft OneNote users with a free account, note storage is limited to the available OneDrive storage, which is 5 GB. For Office 365 subscribers, it is 1 TB. So the maximum capacity largely depends on the user’s Microsoft plan.

If you are using the free version of Evernote, it does require internet connectivity. However, premium users can access their notes offline across all devices which can be convenient when traveling or during internet outages.

Absolutely. In Microsoft OneNote, you are free to format your text, change page color, insert pictures, or organize content into tables. Its flexibility allows users to really personalize notes to their liking, enhancing visual appeal and readability.

In Evernote, you can create multiple notebooks to group your notes according to different categories or topics. This helps in efficient organization and easy retrieval of notes when you need them.

Yes, Microsoft OneNote backs up your notes online on OneDrive, allowing you to access them from different devices. Any updates made will be synchronized across all devices. This ensures access to your notes whenever and wherever you need them.

Yes, Evernote does support the ability to capture images or scan documents directly into the application. This feature is especially useful when you want to store physical documents or capture visual information quickly.

Microsoft OneNote does support audio recording directly into your notes. This is a great addition for users who prefer auditory notes or want to record lectures, meetings, or interviews while taking notes.

You can indeed password-protect your notes in Evernote but this feature is only available in the premium version. This adds an extra layer of security for your personal or sensitive information.

Microsoft OneNote is cross-platform compatible which means it can work on multiple devices including macOS. This gives Mac users access to the same robust note-taking features available to Windows users.

Yes, Evernote does support handwriting recognition. This is useful for individuals who prefer taking handwritten notes or sketches on their devices.

Yes, Microsoft OneNote has a text recognition feature which allows you to search for text within images in your notes. This is particularly useful when you have a lot of images or scans in your notes.

The primary function of Evernote is to serve as a digital space for note-taking and organization. Its features allow users to write, collect and capture ideas as searchable notes, notebooks, checklists and to-do lists. It’s an invaluable tool for organizing all the information and ideas in one easily accessible location.

Yes, you can access your notes on Evernote offline. However, only paid users can access notebooks offline on a mobile device. Desktop users, regardless of their subscription, can always access their information offline.

The key features of Microsoft OneNote include taking notes, drawing, clipping parts from web pages, recording audio or video, and creating tables. You can also organize your notes through a flexible canvas, connect notes with links, and sync everything across devices through Microsoft OneNote.

Yes, Evernote allows you to share notes with others. You can either invite them to edit your notebook or share a link to your note. Evernote also integrates with chat and email apps, so you can share notes directly from your conversation.

To protect your notes on Evernote, you can encrypt text within a note, password-protect your notebook, or turn on two-step verification for your account. Keep in mind that encryption is manual and only applies to selected text within a note.

With Microsoft OneNote, there’s technically no limit to the number of notebooks you can create. However, opening too many notebooks at once can slow down the application. It’s recommended to close notebooks you’re no longer using for optimal performance.

Yes, Evernote offers a variety of templates for note-taking. You can find templates for meeting notes, personal growth, project planning, and many more. These templates can help you structure your notes efficiently.

Yes, deleted notes in Evernote are first moved to the ‘Trash’ notebook. They remain there for 30 days or until you manually empty the trash. During that period, you can recover these notes by moving them back to your notebook.

Yes, you can use Microsoft OneNote for free. It’s a free digital notebook application included with all free Microsoft accounts. It offers basic features sufficient for note-taking, sketching, sharing of notes, and syncing across devices.

Yes, Evernote lets you export notes. You can export a single note, multiple notes, or an entire notebook. The exported notes will be in an .ENEX file, Evernote’s designated format, which can then be imported into another Evernote account or another note-taking app.

In Microsoft OneNote, the search is quite advanced. You can search for text within notes, images, handwriting, or audio files. OneNote even searches for text in images, making it easier to find the information you need.

Yes, Evernote supports a wide variety of file types. You can add images, PDFs, audio files, videos, office files and many more to your notes in Evernote. However, the maximum size of each note, including its attachments, varies depending on your subscription level.

Yes, you can access and edit your notes on Microsoft OneNote offline. Any changes you make while offline are synced to your OneNote account when you are back online.

Yes, with the Evernote mobile app you can scan business cards. Once scanned, you can save the information as a note which can be searched and accessed whenever you need.

Yes, Microsoft OneNote offers a variety of templates to help structure your notes. Templates are available for agendas, planners, business meetings, and more. You can also make your own custom templates.

The maximum file size for an upload in Evernote depends on the user’s subscription level: 25MB for free accounts, 200MB for premium accounts, and 200MB for business accounts. The monthly upload limit is also different based on your subscription level.

Yes, in Microsoft OneNote, you can embed videos from popular video hosting platforms like YouTube, Vimeo, or Stream directly into your notes by pasting the video link.

Yes, Evernote has a dark mode. You can enable it from the settings menu on your device. Dark mode can help reduce eye strain and save battery life on your device.

Yes, Microsoft OneNote lets you create checklists. You can even add a checkbox next to line items in your notes, making it an excellent tool for to-do lists, planning tasks, or tracking projects.

Yes, Evernote supports handwritten notes. You can create them using a stylus or your finger on a touchscreen device, or you can scan handwritten notes on paper and import them into Evernote.